Logistics & Documentation Assistant

Our client is a sophisticated distributor of dairy ingredients throughout the MENA region. Drawing on over 50 years’ experience, they are committed to providing creative solutions for both dairy suppliers and consumers. With a highly experienced team they help their clients on their path through the global dairy supply chain, delivering the best ingredients on time, in specification, and at a competitive price.

What we offer

• First of all you will earn a tax free all-inclusive salary;
• You will have a direct and permanent employment with our client, for either 2 or 3 years;
• A healthcare insurance or healthcare treatment is part of that employment;
• You work in an international team & informal working environment and you receive a total of 30 calendar days leave for every full year of work;
• Lastly, you will receive end of service benefits as per UAE Labor Law.

Who you are
You are a switched detail-oriented assistant who can easily multitask. You love to get work done and support the logistics team by making sure all documentation is taken care of. 

Skills & Competencies

• Effective English verbal and written communication skills;
• Attention to detail;
• Organized and efficient, ability to work to tight deadlines;
• Computer literate (excellent knowledge of MS Word, Excel, Outlook, PowerPoint);
• Knowledge of logistics tracking software would be preferable, but training is provided;
• Handling of and familiarity with contractual documentation. 

Education & Qualifications

• Diploma in Administration (Business) or Secondary School graduate;
• Approximately 1 - 2 years in a similar position;
• Experience working (or studying) in a multicultural environment.

Description
As a Logistics & Documentation Assistant (LDA) your main responsibilities will be:

• Receive copies of approved shipping documents;
• Process information to create company invoicing in the tracking management system;
• Prepare and send draft documents to the consignee for approval;
• After documents are approved, receive and manage copies of documents from the supplier;
• Sent copies to customer;
• As per payment terms manage the receipt of original documents from the supplier;
• Following payment by treasury to shipper bank, arrange for collection of bank original set;
• Release documents against payment from consignee;
• Manage document dispatched by courier to bank/consignee;
• Courier details and other references updated in the system.