Executive Assistant

Our client is a leading midstream and downstream company that owns and operates over 2.8 million barrels of storage for renewable fuels, crude oil, petroleum products, chemicals, and vegetable oil across the MENA region, the Far East, and East Africa. They are committed to advancing sustainable, independent liquid storage terminals, infrastructure, and logistics solutions, ensuring safe and reliable services for their customers in the future.

What we offer
Your salary is a tax free! You will have the opportunity to expand your network and be a part of a dynamic and growing company. Our client offers a direct employment contract, competitive salary package, annual ticket, and other benefits as per UAE Labor Law.

Who you are
You possess exceptional communication skills, a polished and presentable demeanor, and a strong work ethic.

Skills & Competencies:

• Strong communication English, motivated, presentable, professional
• Strong organizational skills, with a demonstrated ability to prioritize tasks and manage multiple responsibilities.
• Proactive approach to identifying problems and developing effective solutions.
• High attention to detail and accuracy in all tasks, from scheduling to document preparation.

Education & Qualifications:

• Bachelor’s degree or equivalent higher education.
• Minimum 3-5 years of solid experience as Executive assistant to director.
• Preferrable work experience in a Trading company or within similar Industry.

Description
In this role, you will be responsible for managing the Director's day-to-day operations, ensuring efficiency, and helping them focus on high-priority tasks by handling the administrative and logistical details.

Role & Responsibilities:

• Manage the Director's calendar, schedule appointments, and ensure efficient time management.
• Coordinate and prioritize meetings, travel arrangements, and logistical support.
• Prepare and organize documents, presentations, and reports for meetings.
• Handle sensitive and confidential information with discretion and professionalism.
• Serve as a liaison between the Director and internal/external stakeholders, ensuring timely communication.
• Draft, proofread, and send correspondence on behalf of the Director.
• Maintain a high level of professionalism in all communication, ensuring clarity and precision.
• Assist in the planning and execution of special projects, ensuring all deadlines and objectives are met.
• Coordinate with various departments to ensure smooth operations and project progress.
• Track progress on ongoing projects and provide updates as necessary.
• Organize and maintain files, documents, and records in a structured and accessible manner.
• Prepare reports, presentations, and meeting agendas.
• Perform other administrative duties as required by the Director.
• Organize internal and external meetings, events, conferences, and business dinners.
• Manage logistical aspects of events, ensuring smooth execution.
• Prepare materials and ensure all attendees are informed of their roles and responsibilities.
• Maintain a professional, polished, and approachable presence both in the office and during external interactions.
• Represent the Director in meetings and communications with high-level stakeholders and clients.